Privacy Policy
INTRODUCTION
Welcome to the Good Employment Charter privacy notice.
We recognise the importance of the privacy and the security of your personal information and this privacy notice explains what we do to look after your personal data.
It tells you:
- Where and how we collect your personal information
- What we do with your information and how we keep it secure
- What your privacy rights are and how the law protects you
- How we look after your personal data
- Your rights over any personal information we hold about you
- How to contact us with any queries that you have
Please use the Glossary at the end of the privacy notice to understand the meaning of some of the terms used here.
You can click through the links below to find out how we manage your information. If you are reading this in hard-copy form, the full privacy information is available on the next page.
IMPORTANT INFORMATION AND WHO WE ARE
HOW IS YOUR PERSONAL DATA COLLECTED?
DISCLOSURES OF YOUR PERSONAL DATA
1. IMPORTANT INFORMATION AND WHO WE ARE
a. What does this privacy notice cover?
This privacy notice applies to you if you work with us as part of the Good Employment Charter. Whether this is online, by phone, in person, through written forms. This privacy notice gives effect to our commitment to protect your personal information.
It is important that you read this privacy notice together with any other privacy information we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
b. Who we are
The Growth Company is a not-for-profit organisation which drives business, economic, personal and professional development within communities by boosting employment, skills, investment and enterprise for the benefit of all. As part of the Good Employment Charter we are working with the Greater Manchester Combined Authority (GMCA), who are funding the Charter. The GMCA is a body with various powers that is funded by the public and tries to make changes to improve the lives of everyone who lives in Greater Manchester. It has representatives for the people of Bolton, Bury, Manchester, Oldham, Rochdale, Salford, Stockport, Tameside, Trafford and Wigan. These people all work together with the Mayor of Greater Manchester, Andy Burnham.
The GMCA is funding the Programme and would like to contact you to undertake research into the Charter process. There are more details on this in the How We Use Your Personal Data and Evaluation sections of this notice. This means that for the contact details the GMCA needs they are a Joint Data Controller with the Growth Company. However for all other data the Growth Company collects to provide the Programme, they are the Data Controller.
We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice across the Programme. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
c. Contact us
If you would like to exercise one of your rights as set out in this privacy notice, or you have a question or a complaint about this privacy notice or the way your personal information is processed, please contact us by one of the following means:
By email: DPOfficer@growthco.uk
By post: Data Protection Officer, Lee House, 90 Great Bridgewater Street, Manchester M1 5JW
You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. Go to ico.org.uk/concerns to find out more. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
d. Changes to this privacy notice and your duty to inform us of changes
This version was last updated in February 2021 and any historic versions can be obtained by contacting us.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
e. Third Party Links
Our website and other documents you receive from us may include links to third-party websites, plug-ins and information. Following these links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
2. THE DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We will collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows (with examples of each data type):
- Identity Data includes first and last name, username or similar identifier, marital status, title, date of birth, place of birth, age, image, nationality, national insurance number and gender.
- Contact Data includes work address, email address and telephone numbers.
- Employment Data includes job title.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
- Usage Data includes information about how you use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate the number of participants on the programme that have accessed and become part of the charter. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
If you fail to provide personal data:
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
3. HOW IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your Identity, Contact, Employment data and Marketing & Communications Data in person, by filling in forms on paper, online or electronically, by corresponding with us by post, phone, email or otherwise or providing information as part of the Charter. This includes personal data you provide when you:
- apply for our services
- apply to provide goods and/or services to us
- create an account on our website
- submit information via our website
- subscribe our service or publications
- request marketing to be sent to you
- enter a competition, promotion or survey
- give us some feedback or evaluate our services
- Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy on our website for further details
- Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:
- Identity, Contact, Payment and Financial Status Data from data brokers or aggregators, including credit reference agencies.
- Technical Data from analytics providers and advertising networks.
- Identity, Employment & Educational, Financial Status and Contact Data from publicly availably sources such as Companies House and the Electoral Register.
- Identity, Contact, Marketing & Communications and Technical Data from third party delivery partners, including those who fund, licence and co-deliver our activities and those who refer clients to us. Examples include government bodies, non-departmental public bodies, private companies, membership organisations and external consultants.
- Identity, Contact, Profile, Usage, Marketing & Communications, Employment & Educational, Payment and Financial Status Data from third party website portals into which you have entered your personal data.
- Employer reputation through references via Glassdoor, Indeed and other accessible website sources.
- Live grievances or disputes through interaction with Union organisations.
- Financial health checks from third party website portals.
4. HOW WE USE YOUR PERSONAL DATA
The Growth Company will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
More information about the lawful basis we use is found in the Glossary.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email or text message or where required to process Special Category Data. You have the right to withdraw consent to marketing at any time by Contacting us.
a. Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please Contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
|
To register you as a new customer |
a) Identity b) Contact c) Employment |
a) Performance of a contract with you b) Necessary for our legitimate interests in developing our relationship with you as a potential client |
|
To deliver agreed services to you (or prepare for their delivery) |
a) Identity b) Contact c) Profile d) Technical e) Usage f) Marketing & Communications
|
a) Performance of a contract with you b) Necessary for our legitimate interests in (i) delivering a service we offer, and (ii) tracking and reporting on contract progress
|
|
To manage our relationship with you which will include: a) Managing your account and providing services support b) Notifying you about changes to our terms or privacy notice c) Asking you to leave a review or take a survey |
a) Identity b) Contact c) Profile d) Marketing and Communications
|
a) Performance of a contract with you b) Necessary to comply with a legal obligation c) Necessary for our legitimate interests in keeping our records updated and studying how customers use our products/services) |
|
To manage consultancy or advisory services you provide to us or our clients |
a) Identity b) Contact c) Technical d) Profile |
a) Performance of a contract with you |
|
To use data analytics to measure and report on the performance of our services |
a) Identity b) Contact c) Usage d) Profile
|
a) Performance of a contract with you |
|
To administer our day-to-day business operations, including (i) enabling you access our facilities and/or services, (ii) meeting our legal obligations in carrying out our business, (iii) assessing applications to deliver services to us, and (iv) appointing oversight bodies to govern and advise on our activities |
a) Identity b) Contact
|
a) Performance of a contract with you b) Necessary for our legitimate interests in ensuring our business functions are cost-effective, compliant and accessible |
|
To enable you to take part in a prize draw, competition or complete a survey |
a) Identity b) Contact c) Usage d) Profile e) Marketing and Communications |
a) Performance of a contract with you b) Necessary for our legitimate interests in studying how customers use our products/services, to develop them and grow our business |
|
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data), including measure or understand the effectiveness of our website and products / services |
a) Identity b) Contact c) Profile d) Usage e) Marketing & Communications f) Technical |
a) Necessary to comply with a legal obligation b) Necessary for our legitimate interests (i) in running our business, providing administration and IT services, ensuring network security, preventing fraud and in the context of a business reorganisation or group restructuring exercise, (ii) in studying how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy |
|
To make suggestions and recommendations to you about goods, services, opportunities or events that may be of interest to you |
a) Identity b) Contact c) Technical d) Usage e) Profile f) Marketing & Communications |
a) Necessary for our legitimate interests in developing our products/services and growing our business b) Your consent, where this is required by law |
|
Collect and provide specific data required by the GMCA to support the evaluation of the programme in Greater Manchester. |
a) Name of Individual b) Physical Address c) Post Code d) Email e) Name of Organisation they work for. |
a) Necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller |
b. Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
PROMOTIONAL OFFERS FROM US
You will receive marketing communications from us if you have requested information from us or if we can demonstrate that we have a legitimate interest in sending marketing material to you (and you have not opted-out).
THIRD-PARTY MARKETING
We will get your express opt-in consent before we share your personal data with any company outside The Growth Company group for marketing purposes.
OPTING OUT
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by Contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, product/service experience or other transactions.
c. Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see the cookie policy on our website.
d. Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please Contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. DISCLOSURES OF YOUR PERSONAL DATA
We will have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
- Internal Third Parties as set out in the Glossary.
- External Third Parties as set out in the Glossary.
- The GMCA and agents of the GMCA acting on their behalf.
- Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. CHARTER EVALUATION
The evaluation of this type of programme is very important. It helps the organisations that fund programmes make sure they are investing public money into the right services.
The GMCA have appointed Manchester Metropolitan University (MMU) to undertake the evaluation work. The GMCA will provide the contact details to the MMU for the purposes of contacting you to request participation in the evaluation process.
The MMU are responsible for the Evaluation process and the data they collect. For the purposes of the Evaluation of the Charter Programme and the data they request from you, they will be considered the Data Controller.
None of the work produced as part of the evaluation will be used to make any decisions about you. It will be used for improving the quality, effectiveness and delivery of this and similar programmes across Greater Manchester and potentially nationally.
The outcome of the evaluations may also be included in publicly accessible reports. This information will be mainly charts, diagrams and numbers. You will therefore not be able to be identified from any of the information used or published in this way.
Supporting the improvement in services as explained above is important. It really helps make services better for you and your communities.
7. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. DATA RETENTION
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.
For the purpose of the Good Employment Charter programme the Growth Company will retain your personal data for a period of 10 years in order to meet any future legal obligations.
The GMCA will retain your contact data for a period of 5 years after which it will be destroyed.
In some circumstances you can ask us to delete your data: see Request erasure below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
9. YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please refer to the Glossary below to find out more about these rights:
- Request access to your personal data
- Request correction of your personal data
- Request erasure of your personal data
- Object to processing of your personal data
- Request restriction of processing your personal data
- Request transfer of your personal data
- Right to withdraw consent
If you wish to exercise any of the rights set out above, please Contact us.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
10. GLOSSARY
a. Lawful Basis
- Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by Contacting us
- Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
- Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation to which we are subject.
- Consent means any freely given, specific, informed and unambiguous indication of your wishes by which you, by a statement or by a clear affirmative action, signify agreement to the processing of personal data.
b. Third Parties
Internal Third Parties
Other companies in The Growth Company group acting as joint controllers or processors and who are based in the United Kingdom and provide corporate services including IT and system administration, HR, Marketing and Financial services and undertake management reporting. Information will also be shared within the group for marketing purposes where either you have consented for us to do so or where we are legally otherwise able to share this information. This is in order that we can provide a high quality service across our group and can provide you with advice about our services that are relevant to your interests. More information on these companies can be found here.
External Third Parties
- We may transfer your personal information to our partners, suppliers, insurers and agencies, but only where they meet our standards of data and security. We only share information which allows us to provide their services to us or facilitate them providing our services to you. Examples include:
- Funding, delivery partners and licensing bodies who require information in relation to the services that we provide.
- Consultants and other advisors who deliver services as a subcontractor or on our behalf.
- Credit check and debt recovery agencies.
- Service providers who provide professional services to us and those who provide IT and other system administration and/or management services.
- Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
- HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers who require reporting of, or access to, processing activities in certain circumstances.
Your legal rights
You have the right to:
- Request access to your personal data (known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.